Privacy Policy

1. Introduction & Institutional Commitment

At Sitamarhi Institute of Computer Application (STMICA), we are committed to safeguarding the privacy and confidentiality of personal data provided by prospective applicants, enrolled students, guardians, and visitors of our official website stmica.in. This Privacy Policy outlines our transparent data handling practices in compliance with applicable Indian information technology and educational data standards.

2. Information We Collect

We collect personal information solely when voluntarily submitted through our online admission enquiry forms, contact desks, certificate verification portal, or offline campus registrations:

• Contact Identification: Full name, father’s/guardian’s name, date of birth, mobile number, and email address.
• Academic Information: Highest qualification, school/college name, previous mark percentages, and desired course selection (e.g., DCA, ADCA, Tally).
• Verification Queries: Roll numbers, registration identifiers, and certificate serials submitted for credential authentication.
• Technical Data: Standard server logs, IP addresses, browser types, and timestamp data gathered automatically for security and server health monitoring.

3. Purpose of Processing & Use of Information

Information collected is strictly utilized for educational and administrative functions:

• Processing admission enquiries and contacting candidates regarding batch schedules and seat availability.
• Maintaining academic student records, class attendance, and workstation allocations.
• Administering practical laboratory examinations, issuing admit cards, and compiling semester marksheets.
• Facilitating employer and third-party background checks through authorized certificate verification.
• Sending crucial institutional circulars, holiday notices, and examination timetables.

4. Non-Disclosure & Information Sharing

We do not sell, rent, lease, or commercially trade student personal information to any third-party marketing agencies. Student details are disclosed only under the following legitimate circumstances: to authorized academic faculty/administrators for educational delivery, to government regulatory bodies if mandated by lawful statutory request, or to verified background check authorities upon certificate validation queries.

5. Data Security & Storage Protocols

We implement recognized technical, administrative, and physical security measures to protect stored records against unauthorized access, alteration, disclosure, or accidental destruction. Database records are stored within protected environments, and sensitive operations are restricted through role-based administrative credentials.

6. Cookies & Tracking Technologies

The STMICA website utilizes essential session cookies necessary for security validation (such as CSRF form tokens) and basic site operation. We do not utilize intrusive commercial tracking pixels or third-party behavioral advertising cookies.

7. Student Rights & Record Retention

Enrolled students have the right to review, update, or request corrections to their recorded contact information by visiting the campus administrative desk. Academic certification archives, roll numbers, and examination records are retained permanently in the institutional repository to support lifelong certificate verification.

8. Contact for Privacy Inquiries

For any questions, clarifications, or concerns regarding this Privacy Policy or your student data records, please contact: